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2020-21 Season Timeline

NOTE:  Details are to change as circumstances evolve.  
Please email sbyso@sbyso.org with any questions .

Overall 2020-21 Season Timeline

Like previous seasons, we plan for 2020-21 to consist of three concert cycles; however, the nature and timing of these will be very different from in past seasons.  See below for a general breakdown of the 3 concert cycles, which should be similar for both ensembles.  

  • Note: These policies have been approved by our Board of Directors and have been vetted by a healthcare professional.  
  • Note:  All details below are subject to change, based on the trajectory of COVID in our region, availability of a vaccine, etc.
  • Note:  Year long participation is expected of all students unless arranged prior to the start of the season with your conductor.

Concert 1:  Early September through early October

Students will form ensembles of up to 40 students and rehearse outside, socially distanced (6+ feet apart).  String and percussion players will be required to wear masks throughout the duration of rehearsal.  Woodwind and brass players will be required to wear masks at all times when they are not playing their instrument.  While playing, they will be spaced 10+ feet apart.  Concert will take place outdoors and will be recorded and streamed on our YouTube channel for public viewing.

MID-OCTOBER THROUGH MID-JANUARY – BREAK

(Note: A typical season would break from Thanksgiving through mid January. This break would be slightly longer, but may include online curriculum opportunities for students.  More details to follow.)

Concert 2:  Early February through late March

String and percussion students will be placed into chamber music ensembles 

which will rehearse indoors.  Ensembles will be socially distanced in a large 

venue (think a church auditorium).  Masks will be required at all times. Ensembles will receive weekly coachings with one of our regular sectional or chamber coaches.  Concert will be recorded and streamed on our YouTube channel for public viewing.

Woodwind and brass students will engage in a series of weekly master classes which will be delivered in a Zoom format.  We anticipate that students can participate in these classes without leaving their homes.  We will also hold a series of seminars, Q/A sessions dealing with such topics as the orchestra audition process, African-Americans in the Arts, distinguished SBYSO alumni discussing their career trajectory, etc.  More details / schedule to follow.

APRIL – BREAK

(Note: A typical season would have Easter weekend off, and Concert Orchestra would also miss two weeks due to ISSMA events.  This break would be slightly longer, but may include online curriculum opportunities for students.  More details to follow.)

Concert 3:  Early May through mid-June

Unless COVID conditions improve enough for us to resume indoor, full-orchestra 

rehearsals, this concert cycle will be similar to the first concert cycle.  We anticipate that weather conditions will improve enough for us to resume outdoor rehearsals during this time frame.

Ensemble Rehearsal Schedule for Concert Cycle 1

Concert Orchestra 

  • Saturday, 1:00-5:00pm (NOTE TIME CHANGE)
      • Potawatomi Park
      • Small ensembles, staggered times; you will not be there the full 4 hours.
      • 1 hour of sectional; 15 minute break; 1 hour rehearsal on stage with Mrs. Grondin.
  • Wednesday, 4:00-6:15pm (NOTE:  DIFFERENT FROM SO)
    • 1 hour rehearsal with Mrs. Grondin (no sectional).  Location to be confirmed (outdoors)

Symphony Orchestra 

  • Sunday, 1:00-5:00pm (NOTE TIME CHANGE)
      • Potawatomi Park
      • Small ensembles (chamber orchestras), staggered times; you will not be there the full 4 hours.
      • 1 hour of sectional; 15 minute break; 1 hour rehearsal on stage with Dr. Boardman
  • Tuesday, 4:30-6:45pm
    • 1 hour rehearsal with Dr. Boardman (no sectional).  Location to be confirmed (outdoors)

Rehearsal Protocol – new for 2020-21 – Details for Concert 1

  • Rehearsals for Concert 1 will take place outdoors, socially distanced.  Weekend rehearsals (Concert Orchestra Saturdays, Symphony Orchestra Sundays) will take place at Potawatomi Park.  Weekday rehearsals (Concert Orchestra Wednesdays, Symphony Orchestra Tuesdays) will take place outside (specific location TBA soon.)

  

  • Although ensemble rehearsal times appear longer than usual (about 4 hours) this is not the case.  
    • Weekend rehearsals:  Student ensembles will be at rehearsal for approximately 2.5 hours.  This includes 1 hour of sectional, 15 minute break, then 1 hour of rehearsal with conductor on stage.
    • Weekday rehearsals:  Student ensembles will be at rehearsal for 1 hour.  No sectional, no break.
    • Specific group schedules will be announced once groups are formed.
  • When they arrive, students must immediately go to the check-in table to check in with a student intern.  Any student who has not completed Health Screening Form to indicate lack of symptoms will not be admitted to rehearsal.  This form must be completed prior to the student’s arrival at the rehearsal venue.
  • Ensemble arrival/departure times will be staggered so as to avoid any large-group gatherings.  More details about specific ensembles’ schedules will be communicated prior to the start of season.
  • Music will be available for download on the SBYSO website (details forthcoming). All students are strongly encouraged to print their parts prior to the season. If this is not possible, please contact your ensemble director (Robert Boardman or Emilie Grondin) and Diane Economakis to arrange for parts to be printed for you.  Thanks.
  • All students are asked to bring their own wire music stand to rehearsal.  It should be labeled with the student’s name. Each student should use only their music stand during rehearsal.
  • All musicians with the exception of those playing cellos bassoon, or tuba will stand during rehearsal.  Students who must play seated should bring their own chair to rehearsal.  It should also be labeled with the student’s name and must not be shared with any other student.
  • If a student does not have a portable stand they may check a folding stand out at the start of the first rehearsal to be returned following the final concert.  Students will not be sharing music stands.

NEW: Attendance / Health Screening Policy

Regular attendance is essential, and required, both for the success of the ensemble, and so that students realize their maximum artistic potential. That being said, we are enforcing the following policy for our 2020-21 season:

  • On the morning of a rehearsal day, a parent must complete our SBYSO Health Screening Form (link forthcoming) to confirm that they are not currently being tested for COVID, do not currently have symptoms, and have not been in recent contact with a positive COVID patient.  
  • We anticipate sending out a text message reminder on the morning of rehearsal days to remind you to complete this form.  
  • Note:  Any student who is themselves or who has a family member who is awaiting COVID test results should assume they are positive for COVID until they receive a negative test result. That means that they should not come to rehearsal until receiving a negative test result.  
  • Any student who has not completed the SBYSO Health Screening Form prior to the start of rehearsal will not be admitted to rehearsal Thank you for your understanding.
  • Should a student not be able to attend rehearsal because they have potential health symptoms, or they or a family member are awaiting a test result, we ask that a parent please also complete the SBYSO Requested Absence Form to indicate that they will not be at rehearsal.